Executive Assistant & Global Travel Coordinator

We’re on the hunt for a sharp, highly organized Executive Assistant & Global Travel Coordinator to join our People team at Overwolf.

As our Guardian of Calendars & Journeys, you’ll support our CEO and leadership team while owning end-to-end global travel planning across the company. From navigating complex schedules and time zones to orchestrating seamless international trips, you’ll play a key role in keeping our leadership focused, aligned, and moving forward in a fast-paced, ever-evolving environment.

So if you thrive on precision, enjoy bringing order to complexity, and take pride in making everything run smoothly behind the scenes – this could be your next quest.

In this role, you will:

• Plan and execute detailed global travel itineraries, including flights, hotels, meetings, and ground transportation.
• Take ownership of company-wide travel coordination, ensuring smooth execution and exceptional attention to detail.
• Track travel budgets and expense reports, ensuring accuracy and alignment.
• Coordinate complex calendars across multiple executives and international time zones.
• Manage day-to-day communications, including emails, calls, and internal correspondence.
• Handle last-minute changes and urgent requests with a calm, solution-oriented approach.
• Support logistics for off-site meetings, leadership events, and company travel.
• Provide general administrative support to ensure smooth day-to-day operations.

• At least 2 years of experience as an Executive Assistant, Personal Assistant, or Travel Coordinator, preferably in a startup environment.
• Proven experience coordinating end-to-end travel, including flights, hotels, meeting spaces, and ground transportation.
• High-level English proficiency; native-level English is an advantage.
• Strong organizational skills with exceptional attention to detail.
• Proactive mindset with the ability to learn quickly and solve problems independently.
• Excellent time management and multitasking abilities.
• Comfort working in a fast-paced, constantly evolving environment.

Bonus Points

• Experience working with budget tracking tools and office operations.
• Passion for streamlining processes and optimizing workflows.
• Ability to spot logistical chaos before it becomes a calendar invite – all while keeping your cool.